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Electronic Data

your care data


Holbrook Surgery is fully computerised and medical records are held on computer.  The surgery is registered under the Data Protection Act and complies with all current legislation and good practice guidelines.

To comply with the GDPR we have produced privacy notices for the following:

This covers data the practice holds and you cannot opt out.

Privacy Notice Holbrook Surgery

This covers data held by the surgery. You cannot opt out.

Privacy Notice Emergencies

This covers data shared in emergencies for your health care.  You cannot opt out.

Privacy Notice for Direct Care

This covers data shared with other organisations that concern your healthcare.  You cannot opt out.

Privacy Notice for CQC

The CQC have a legal right to see data and you cannot opt out.

Privacy Notice for Summary Care Record

The NHS is linking all medical data sources so that your medical history allergies and treatments can be viewed in any NHS organisation and to reduce the risk of duplicate records being created.  You can opt out of this by following the link below 

Summary Care Record Overview link

Summary Care Record opt out form

Privacy Notice for National Screening programmes

This covers data shared with national screening programmes that reduce the risk of cancer and alike.  You can opt out of these by writing into the surgery.

Privacy Notice for NHS Digital

This covers other data collected by the NHS that is deemed necessary.  You cannot opt out.

Privacy Notice Public Health

This covers the data shared with public health when there is a health risk to the general population.  You cannot opt out of this 

Privacy Notice Research

This covers data used to improve quality and the health of the nation.  Anonymised data is sent to various NHS accredited bodies for analysis.  You can opt out by completing the consent form found under new registrations or writing into the surgery.

Clinical Practice Research Datalink (CPRD)

The Health improvement Network (THIN)

Privacy Notice for Payments

This covers data used by the NHS to fund the GP surgery.  You cannot opt out of this.

HUB Data Sharing

This covers sharing data with the extended access HUB.

Subject Access Requests (SARs)for Medical Records

As a patient you can request to see your medical records. Such requests should be made through the practice by completing the following form.

If you sign up for our on-line services you will be able to see your medical records immediately and more easily. Follow the Quick links Online services to see how you can register.

There is not charge for this information unless it is deemed to be excessive. 

If you are requesting access for a dependant or child over the age of 15 years we may need their consent under the Mental Capacity Act or Gillick competency depending on the circumstances.

Form to Access Medical Records

Insurance, Solicitors and other third party requests (Access to Medical Records)

If you approach a third party they may request access to your medical records. They should ask you to sign a consent form.  No information will be released without this written consent unless we are legally obliged to do so.

If this information is for financial gain there maybe a charge.


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