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Electronic Data

your care data

Medical Records & Data Collection

Holbrook Surgery is fully computerised and medical records are held on computer.  The surgery is registered under the Data Protection Act and complies with all current legislation and good practice guidelines.

Access to Records

Personal - In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge.

Remember if you sign up for our on-line services you will be able to see your medical records. Follow the Quick links Online services to see how you can register.

If you are requesting access for a dependant or child over the age of 15 years we may need their consent under the Mental Capacity Act or Gillick competency depending on the circumstances.

Referrals - when you are referred to another health professional or body they will need information about your previous medical history.   This is shared, in a secure system, by healthcare staff to support your treatment and care.

Insurance, Solicitors and other third party requests - If you have approached a third party they may request access to your medical records. They should ask you to sign a consent form and no information will be released without this written consent unless we are legally obliged to do so.

Summary Care Record Overview link

The NHS is linking all medical data sources so that your medical history allergies and treatments can be viewed in any NHS organisation.  If you are happy for your information to be used in this way you can fill in a consent form which is available with the application for our on-line services. If you have any concerns or wish to prevent this from happening, please speak to practice staff or download the opt out form below, complete and return it to the practice

We need to make sure that you know this is happening and the choices you have.

You have a choice.

Summary Care Record opt out form

Data Collection

To improve data quality and the health of the nation, anonomised data is sent to various NHS accredited bodies for analysis. Please see notice board for further information.

It is important that this information is available to plan and improve services for all patients. This allows the care patients receive to be compared and work out what has worked best.

A unique identifier is used to link your records in a secure system, so your identity is protected. Information can then be used by researchers and those planning health services, to make sure we provide the best care possible for everyone.


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